Dear Parent/Supporter, AGM

The Group annual general meeting will be held at the Scout Hut on 14th September at 7.30pm. We are delighted to return to a face to face meeting after the pandemic forced last year’s meeting online.

The AGM is open to all parents and other interested parties.The AGM is formally known as the Group Council, to whom the Executive Committee, which is elected at the AGM, is responsible. The main duties of the Executive Committee, all in accordance with the Policy, Organisation and Rules of The Scout Association are as follows:

  • Protect and maintain any property and equipment owned by and/or used by the Group
  • Manage the Group finances
  • Provide insurance for people, property and equipment
  • Provide sufficient resources for Scouting to operate by supporting recruitment, other adult support and fundraising activities
  • Promote and support the development of Scouting in the local area
  • Manage and implement the Association Safety Policy locally
  • Ensure that a positive image of Scouting exists in the local community

Members of the Group Executive Committee are Charitable Trustees. You are entitled to be nominated for election as a committee member on the Group Executive Committee. It is essential that there are several parent members on that Committee to strike a balance with the number of uniformed committee members - this balance is in fact a requirement of POR. In effect you are "share holders" of the Group and as such have a say in the management of the Group.Although you will know the leaders and assistants of your child’s section, the AGM is an opportunity to meet other leaders and find out what happens in the other sections, as well as having the chance to air your views on how the Group is managed behind the scenes by the Executive Committee.

We are always looking for parents to help with sections and support the section leaders - this support helps to deliver the training programme and is essential to keep some sections goingWe also need parents to join us on the Executive Committee. If this appeals to you, please have a word with Angela or your section leader.

Usually we follow the formal aspect of the meeting with cheese and wine. Since we are aiming to hold the meeting in a socially distanced way, unfortunately we will not be serving cheese and wine this year.The Committee and Leaders look forward to seeing you at the meeting and receiving your continued support.

If you are able to attend the meeting (the formal part of which should be no more than 30 minutes), please respond via email, and we will then send you an agenda, report and accounts, 2020 minutes, and online joining instructions..Please download any of the following documents for further information.......

  1. Report and Accounts for Year Ending Dec 2020

Please contact Angela Massey 07806-615102 or Mike Wells 07801-415282 if you are prepared to help in any way.

Thank you for any assistance you can give us ....